One WhatsApp runs your front office.
You finish the job and send Daybook a message. The quote, the invoice and every payment reminder are drafted for you, in your name and ready to approve. You stay on the tools.
Finish the job
Do the work you're known for. That's the only part that needs you.
Send one WhatsApp
A voice note, a message or a few photos. Whatever's easiest while you pack up.
Your quote or invoice is drafted the same day
Professional, on your branding and in your name, ready for you to approve and send while you're still front of mind.
Reminders keep every payment moving
Polite, steady payment reminders, drafted for you to approve and send from your own email. No awkward calls, and Daybook is not a debt collector.
You get paid
Money lands faster, your records stay tidy, and your evenings are yours again.
What changes from week one
Same-day quotes
Quotes go out while the job is still fresh, and the fastest quote wins more work than the cheapest one.
Nothing slips
Every invoice is followed up until it's paid. You always know who owes you what.
You look the part
Clean documents, prompt follow-ups and customers kept in the loop, all in your name.
Not another app to learn
You talk to Daybook the way you already talk, with a message, a voice note or a photo from the van. Daybook does the heavy lifting, and a real human is on WhatsApp when you need one. You approve what goes out; the software does the rest. It’s one monthly subscription in GBP, with no per-transaction cut, and Daybook never holds or processes your customers’ money.
Everything goes out in your name
To run your invoicing end-to-end, Daybook connects to your Google or Microsoft account with permission to send email on your behalf, read the replies to what it sent, and keep those threads tidy.
Exactly what Daybook can and can't do in your inbox
Your documents go out from your own email address, looking like they came from your business. Daybook reads replies to the invoices, quotes and reminders it sent, so a customer’s “paid”, a dispute, a supplier’s response, or a bounced address lands back on the right job automatically, and it marks those threads read and files them under a “Daybook” label in your own Gmail. It never deletes, archives or moves your mail, and it does not request full-mailbox access. You approve what goes out, and you can disconnect at any time, which revokes access immediately. See exactly how we handle your data in our privacy policy.
Who it's for
Trades businesses that are brilliant at the work but lose their evenings, and their cash, to the admin. Plumbers, electricians, builders, painters, roofers, landscapers, gas and HVAC engineers, and service businesses like them.
Frequently asked questions
Getting started & pricing
Is there a free trial?
Yes. You get 7 days of the full product for free, and you don’t need to enter a card or any bank details to start. Try it on your own jobs first, then pick a plan once you’ve seen it work. You can start your free trial whenever you’re ready.
Do I have to sign a contract, or can I cancel anytime?
There’s no contract and no lock-in. Daybook is a monthly or annual subscription, and you can cancel whenever you want. It stops renewing, you won’t be charged again, and you keep access until the end of the period you’ve already paid for. There are no setup fees and no hidden charges. You can read the full refund and cancellation policy.
How much does Daybook cost?
Daybook is a monthly subscription in GBP that you run yourself, starting from £199 a month and scaling with the size of your business. Paying annually saves you 10%. There are no per-invoice or per-reminder fees. There’s one plan, every client gets the full product, and your exact price is confirmed on a quick call – see the pricing page.
How long does setup take, and what happens when I start?
Setup is one short onboarding call. We get you connected, import your existing customers, and build your price book too. After that you just send a WhatsApp and Daybook does the drafting. Most owners are up and running in the same week.
How Daybook works day to day
What is Daybook?
Daybook is front office software for trades and small service businesses in the UK. You send a job by WhatsApp, and Daybook drafts your quotes, invoices and payment reminders for you to approve and send from your own email. It’s a monthly subscription you run yourself, so you stay on the tools while the admin gets handled.
How does Daybook work?
You send or forward a job to Daybook over WhatsApp. Daybook turns it into a structured job and drafts a professional quote. You review it, approve it, and it goes out from your own email. When the work is done, Daybook drafts the invoice and any payment reminders for you to approve and send as well.
What can I send Daybook, and how?
Send whatever is easiest while you pack up. A voice note, a quick text, or a few photos from the van all work. Daybook turns it into a structured job and drafts the quote or invoice for you. There are no forms to fill in and nothing to log into.
What if Daybook gets a quote or invoice wrong?
Nothing goes out without you. Every quote, invoice and reminder is drafted for you to check and edit before you approve it. If something isn’t right, you fix it before it sends. You decide what reaches your customer, and a real person is on WhatsApp if you need a hand.
Does Daybook send messages from my own email?
Yes. Daybook drafts your quotes, invoices and payment reminders, and once you approve them they send from your own email address in your own branding. Your customers see your business, and you stay in control of the relationship.
Do my customers need WhatsApp or an app to deal with me?
No. You’re the only one who messages Daybook. Your customers just receive your quotes, invoices and reminders by email from your own address, the same as if you’d sent them yourself. There’s nothing for them to download or sign up for.
Is there a real person I can talk to, or is it all automated?
There are real people on support by email and WhatsApp, with same day support from someone who knows your business, and a dedicated account manager with a direct line for larger operations. Daybook does the drafting, and people are there when you need them.
Fit & how we compare
Who is Daybook for?
Daybook is built for solo tradespeople and small trade teams in the UK, such as electricians, plumbers, builders, HVAC engineers and handymen who lose time to quoting, invoicing and chasing payments. It’s designed for owners who already use WhatsApp with their customers.
How is Daybook different from Tradify, Fergus or ServiceM8?
Tradify, Fergus and ServiceM8 are full job management systems you have to log into and drive. Daybook is lighter and WhatsApp first. You keep working and approve the quotes, invoices and reminders Daybook drafts from your phone, instead of learning a large piece of software. Everything sends from your own email, so it looks like it came from your business. There’s a full comparison on our Tradify alternative page.
Do I have to stop using my accountant or accounting software?
No. Daybook runs your front office, which means quotes, invoices and chasing payments, and it keeps clean records of what was sent and what’s been paid. Your accountant and bookkeeping stay exactly as they are. Daybook just makes sure the paperwork going out is professional and nothing slips.
Which countries and currency does Daybook work in?
Daybook is built for trades and small service businesses in the UK, and subscriptions are billed in pounds sterling. Any VAT or sales tax that applies is worked out and added at checkout.
Money, data & security
Does Daybook take a cut of my payments or hold my customers’ money?
No. Daybook is one flat monthly subscription. There’s no per-invoice fee, no per-reminder fee, and no percentage of your jobs. Daybook never holds, processes or touches your customers’ money. Payments go straight to you, the same as they do now.
Is my data safe, and who can see it?
Your data belongs to you. Daybook connects to your Google or Microsoft account with limited permission. It sends the quotes, invoices and reminders you approve, reads the replies to those messages, and files them under a “Daybook” label. It never deletes, archives or moves your other mail, and it never asks for full mailbox access. You can disconnect at any time, which cuts off access straight away. You can read exactly how we handle your data in our privacy policy and data processing agreement.
What happens to my data if I cancel?
You keep access until the end of the period you’ve paid for, so nothing gets pulled the moment you cancel. You can ask us to export your records or delete your data at any time by emailing intake@daybookcoza.com. There’s more detail in our privacy policy.
Ready to get your evenings back?
One short call to set you up. After that, you just send a WhatsApp and Daybook handles the rest.